Head of Administration and Finance

• Speeding up the production of the monthly reporting and its availability to the CFO and the Management Control teams.

• For entities outside France (ES / CH / RO): coordinating local firms (schedule, templates, group standards), collecting and checking the necessary information.

2. Organisation & functioning of the Finance function

• Running and optimising the team organisation (allocation by accounting cycles / by entity).

• Maintaining workload planning (closing peaks, replacements, back-up) for the 3 accountants.

• Continuing the rationalisation of certain activities: deciding between outsourcing and insourcing (e.g. VAT returns).

• Consolidating and standardising practices and documentation across the group's different entities.

3. Treasury & banking relations

• Supervising daily group treasury in Kyriba (group treasury transfers - cash pooling).

• Maintaining a rolling 12-month cash forecast, updated monthly, in coordination with the Management Control team.

• Ensuring compliance with payment validation rules, banking powers and workflows at national and international level.

4. Tax & legal obligations

• VAT & taxes France: managing the topic on a daily basis, continuing the insourcing of part of the returns currently handled by the chartered accountant.

• For entities outside France: coordinating local advisers for VAT & taxes and consolidating the information at group level.

• Tax packs and returns: supervising the work carried out by the chartered accountant (review, consistency, deadlines).

5. Internal control, procedures & data quality

• Maintaining the tracking tables and procedures by cycle (sales, purchases, inventories, treasury, fixed assets, expense claims…).

• Maintaining simple and regular key controls (reconciliations, reviews, consistency checks).

• Ensuring the continued harmonisation of the chart of accounts and accounting rules across the group.

6. Tools & automation (Navision, Yooz, Kyriba, Lucanet)

• Acting as Finance subject-matter reference for Navision (ERP), Yooz (document digitisation), Kyriba (treasury), working with Lucanet for consolidation.

• Driving tool and process improvements: automation, delegation to AI agents (Claude), Excel macros, working with IT to simplify and speed up accounting work.

• Ensuring data consistency across systems (invoicing ↔ accounting ↔ consolidation).

7. Business support & group coordination

• Being the operational finance point of contact for business teams (sales, operations, HR…) on everyday administrative and financial questions.

• Translating financial decisions into practice (process changes, payment terms, provision rules, etc.).

• Reporting to the CFO, in a structured way, the frustrations, risks and needs of the French and foreign entities.

8. Management & development of the Finance team

• Managing the team of 3 accountants day to day: objectives, priorities, case follow-up.

• Running team rituals: weekly meetings, 1:1 meetings, closing debriefs.

• Continuing skills development (accounting technique, Navision/Yooz/Kyriba tools, Excel, organisation).

• Retaining and growing the team over the long term.

• Promoting positive and caring management: regular feedback, empowerment, structured delegation, recognition of efforts.